Executive Office Administrator

Review the job description for an Executive Office Administrator. A number of the underlined keywords have links to interview questions for that keyword or job function.

Description:  Assist in a small office environment with various tactical and strategic tasks including general office administration and daily sales activities.  General office duties include but are not limited to:

• Create and update proposals, contracts, project check lists, etc.

• Coordinate and schedule conference calls, onsite meetings, etc.

• Assist in the preparation of marketing seminars and corporate events

• Screening and answering all inbound phone calls

• Prepare travel arrangements

• Guide and maintain various resource schedules

• Maintain office supply inventories

• Excellent communication, professional attitude and appearance, organization, math skills

• Excellent written and oral communication skills

• Highly organized

• Ability to coordinate and prioritize multiple tasks and projects

• Ability to identify process inefficiencies and make suggestions

• Basic math and problem solving capabilities

• Basic accounting functions (process invoices)

• Must be punctual

You have the administrative professional experience and skills.  Make a perfect presentation with the Complete Interview Guide.  Answer questions naturally without sounding rehearsed and be confident for your interview.

• Learn how to practice right for the interview.

• Good or bad?  I wish, I think, I feel.

• How can hand gestures improve your interview performance?

• Why are mock interviews important?  Why isn't one mock interview enough?

• Why you shouldn't use limiting words such as "only" or "just"?

Plus:

• Answers to the toughest interview situations - follow-up letters, illegal questions, salary, job history questions and more!

• How to answer and how not to answer

• Questions to ask the interviewers

• What should you do the day of the interview?

• Identify possible interview questions

Review these critical interview tips before your interview:

• Interview Etiquette

• How to Dress for Your Interview

• Questions to Ask the Interviewers

Search for current trends and subject areas for your Executive Office Administrator interview:

• Microsoft Outlook

• supervision

• meeting management

• records management

• scheduling and planning

• International Association of Administrative Professionals Certification

Practice Executive Office Administrator Interview

1. What qualifies you for this job?
   Focus on the aspects of your experience and any formal or on-the-job training that apply to this position.  Tips on your interview opening.

2. You've been asked to set up and coordinate a meeting.   What actions will you take?
   Among other things, the time, place, agenda, and attendees.

3. What are your computer skills?

4. How strong are your communication skills?

5. Specifically, how strong are your business writing skills?

6. How much and what type of writing did you do for your previous employers?

7. Do you have experience with travel arrangements?

8. We are looking for someone very dependable and punctual, do you regard yourself as such?

9. Would you have any problems communicating with different people, on many different levels?

10. How are your organizational skills?

11. Do you have the ability to coordinate and prioritize multiple tasks, tell me about your experience in this area?

Follow-up:  How do you determine priorities in your current job?

12. Do you have basic accounting skills?

13. Would you be interested in the position where you would get to be an active participant of the various projects?

14. Is there anything else we should know about you?
    Emphasize your qualifications as they apply to this job.   Also cover anything you missed from your opening.  Tips on your interview closing.