Administrative Secretary

Review the job description for an Administrative Secretary. A number of the underlined keywords have links to interview questions for that keyword or job function.

Description:  Performs diversified duties including office administrative and executive-level secretarial support.  Interacts with high-level executives inside and outside of the company.  Reviews, prioritizes and redirects regular and electronic mail.  Maintains follow-up system on action mail.  Composes correspondence of moderate complexity without review, such as congratulatory letters, and/or instructions on policies and procedures, and responses regarding receipt of letters, etc.  Types letters, memos and/or reports, often of a confidential nature.  Maintains executive's calendar; schedules meetings, and conference rooms, prepares and sequences agendas.  Coordinates travel arrangements, meeting schedules, and itinerary preparation for extended or international travel.  Answers phones, takes messages, and/or redirects calls. Greets visitors, responds to a wide range of inquiries of moderate complexity and sometimes sensitive in nature.  Prepares reports by gathering, compiling, summarizing information, and drawing conclusions.  Processes check requests, expense advances and reports, and other routine requisitions to pay bills, clear expenses and/or order supplies.

You have the administrative professional experience and skills.  Make a perfect presentation with the Complete Interview Guide.  Answer questions naturally without sounding rehearsed and be confident for your interview.

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Search for current trends and subject areas for your Administrative Secretary interview:

• Microsoft Outlook

• supervision

• meeting management

• records management

• scheduling and planning

• administrative professional

• International Association of Administrative Professionals Certification

Practice Administrative Secretary Interview

1. Why are you applying for this position?
   Tips on your interview opening.

2. Do you know how to use macro's in Excel?  Give us an example of a macro that you've used.

3. If you were asked to create a calendar of projects for each manager in Excel how would you roll up each of the calendars into one main calendar?

4. What do you consider as business casual?

5. What are your technical skills?

6. What level of management are you currently supporting?

7. Where do you see yourself in one, three, and five years from now?

8. What is your experience with meeting planning and calendar maintenance?

Follow-up:  If I asked you to schedule a meeting and ensure that all aspects of the meeting are taken care of, what will you do? 

9. What hours are you currently working?

10. How do you feel about overtime?

11. What else should we know about you?
    Tips on your interview closing.